What Are The Two Most Common Filing Techniques?

How do you organize your documents?

Go paperless with bank statements and bills.

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Purge your paper.

Shred personal documents.

Recycle your stacks of magazines and newspapers.

Create a filing system.

Put a recycling bag or bin near your front door.

Create a “Take Action” station for papers that need to be dealt with.

Store coupons in a binder.More items…•.

What are filing skills?

Well-Developed Filing Skills Another administrative talent that speaks to your ability to stay organized is your filing skills. Administrative professionals must file physical or electronic documents so that they and others can find them quickly. … Your filing skills tell any prospective employer that you’re efficient.

How do I file a receipt?

Envelopes. If your business is very small, or if you don’t have many receipts, use an envelope for each type of expense rather than files and folders. Keep the receipts in chronological order in each envelope. Put the envelopes in an accordion file.

What is a filling system?

Filling system. Filling systems cover a large number of systems of different designs, from tiny filling systems with automatic or semi-automatic procedures to complex automation systems. Depending on design, they combine feeder technology, packaging technology, robotics and visual object recognition systems.

What are the two methods of filing?

There are 2 main methods of filing, which are Loose Leaf method and secondly, the Collective method. Documents are filed individually in a normal file, holes are punched in the documents and then they are filed. Documents can be filed and de-filed very easily.

What is the most common filing system?

Alphabetic filing is the most common filing system for less than 5,000 records. Filing by alphabetic order is a system where you arrange files by names of individuals, businesses, institutions, agencies, subjects, topics or geographic locations according to dictionary order.

What are the three basic filing methods?

the three basic filing methods are alphabetic, numeric, and alphanumeric.

What is alpha numeric filing?

Alphanumeric filing may use a combination of personal or business names, and numbers, or more commonly, subject names and numbers. … A relative index lists the number codes assigned to each letter of the alphabet or to its divisions.

What are the different grades of files?

Classification according to coarseness or spacing of the teeth is confined to single- and double-cut files. There are six main classes: rough, coarse, bastard, second-cut, smooth, and dead smooth. The number of teeth per inch varies considerably for different shapes and sizes.

What is a good filing system?

Economy: The filing system should be economical in time, space, money and operations. The cost of installation and operation of filling system should be as low as possible. The selected filing equipment should occupy minimum space but can accommodate maximum number of files.

What are the 5 basic filing systems?

Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting. 1. Conditioning; Removing all pins, brads, and paper clips; Stapling related papers together; Attaching clippings or items smaller than page-size to a regular sheet of paper with rubber cement or tape. 2.

How do you build a good filing system?

Steps to make a filing system more functionalDetermine how you want to retrieve the files. … Label each hanging and manila folders. … Stick with the same labeling system. … Leave space in the drawer for new files. … Lay the paper in the folders so you can see the tabs. … Find a filing cabinet that will hold all your files.

How are files graded?

Files are often graded according to the roughness / smoothness of cut. The file that has the least harsh teeth is graded as ‘very smooth’. The most abrasive of files is graded as ‘rough’.

What is manual filing system?

Definition. A manual filing system is “a structured set of personal data that are accessible according to certain criteria.”

What is a 2nd cut file?

Definition of second-cut file : a file of a fineness between bastard and smooth.

What are the four basic grades of files?

There are four different grades for American Pattern Files: Coarse Cut, Bastard Cut, Second Cut, and Smooth Cut. They range in that order from fewest to most teeth per inch.

What are the 5 basic filing steps?

The five basic filing steps are conditioning, releasing, indexing and coding, sorting, and storing and filing. Conditioning is essentially prepping the paperwork to be filed.

What are the different types of files?

6 Different Types of Files and How to Use ThemJPEG (Joint Photographic Experts Group) … PNG (Portable Network Graphics) … GIF (Graphics Interchange Format) … PDF (Portable Document Format) … SVG (Scalable Vector Graphics) … MP4 (Moving Picture Experts Group)